In order to reduce the time required to input large quantities of rooms and desks into the Teem ecosystem, we have created an easy to use workflow that allows the creation of spaces in quantities from 1 - 100 instances at a time.
In order to use the bulk add feature, you will need to:
- Have admin access to manage Teem (see: how to create an organization)
- Have created a campus, building, and floor in the organization (see: how to create campus, building, floor)
We recommend the following as preparation for creating rooms and desks in bulk:
- Create a Space Profile (how to create a space profile)
- Create User groups to control restricted reservations
- How to manage users and groups
- How to restrict who can reserve a room or desk
How to Create Rooms and Desks
Add a room or desk by navigating to the location’s directory view by clicking Manage > Locations > Directory. Note: the steps to create rooms or desks is almost identical, with the exception of Step 4 - Adding Calendars. For brevity, this guide will include screenshots of creating Rooms and will emphasize when Desk creation differs.
Filter the location organization to select the desired floor to place the new rooms. Once the appropriate floor is chosen, click the Rooms or Desks tab, then click Add. You will be presented with a 4 step workflow to define and create one or more of the selected space type.
Room Profile: You can choose a Space Profile you want to apply to the rooms you are creating by selecting it in the Room Profile dropdown.
Note: We strongly recommend that the user create a space profile prior to creating spaces in bulk. You can create Room or Desk Profiles that have their own default capacities, amenities, and more that can be applied to a group of spaces, which greatly simplifies room and desk deployment and management.
The first step will require the user to reaffirm the desired location to add the space(s) and require the user to fill in the required fields and click “next” to advance to the workflow.
Defining Multiple Names
Many names may be entered manually by enter a value and then pressing the “return” key. A user may also drag and drop a tab-separated or new line list into the field to populate the list in bulk. The limit of names that may be defined is 100 names at a time. Clicking next will advance the workflow
The basic attributes are now available to be defined by the user. The user can set the room capacity and input a description. The description is used to inform the user about any additional desired information. This would be an appropriate field to declare information such as “wheelchair accessible”.
In step 3 the user can add any amenities used in the room. If a Space Profile was applied to the rooms or desks being created, these amenities will be applied automatically. You can add or remove any amenities that may differ from the Space Profile if necessary.
The final step is mapping each new room with an external calendar. Calendars will need to be imported before they can be assigned to a room. If this step has not been completed, it is possible to create the room and associated the calendar later. (How to create a room calendar)
Use the drop down to assign calendars to their respective rooms.
Note: Desks use an internal calendar managed by Teem and do not require external calendars to show and synchronize events. When creating desks, no additional action is required during step 4.
Click Save to create the rooms and desks. They should now be accessible using the Teem reservation ecosystem.